Automated Workflow
Approve timesheets:
in minutes, not days
From recorded timesheet to sign-off: fully digital, traceable, and without manual back-and-forth.
- 1
Freelancer
Record work & export timesheet
The freelancer records their hours in the tool and exports the completed timesheet in one step.
Time trackingInvoice creation - 2
System
Timesheet sent for approval
The system makes the documents available in Zekanex and notifies the client by email. Soon, clients will also approve via Magic Link, without signing up.
Automatic dispatchMagic LinkComing soon - 3
Client
Review timesheet & decide
The client opens the timesheet in their account and reviews it. They now have two options:
Approval
The client accepts the timesheet with one click. The process continues automatically.
Rejection
The client rejects the timesheet and states a reason. The freelancer is notified immediately.
- 4
System
Export as PDF & CSV
After approval, the system provides the timesheet as PDF and CSV for export.
PDF downloadCSV export - 5
Agency
Review & approve timesheet
The agency receives the timesheet and confirms it in their account. This step ensures full traceability of the approval chain.
Account required - 6
Complete
Approval complete
Once all approvals are in place, the timesheet is complete and available in the archive. Every approval is recorded with name and timestamp.
ArchivedRecorded with timestamp
Who does what in the process
- Freelancer
- Agency
- Client
- System (automatic)
- Complete
Ready to automate your approval process?
Zekanex brings freelancers, agencies, and clients onto one platform. The approval process runs there without email chains or spreadsheets.
Thank you! We'll get back to you within 24 hours.