For freelancers, agencies & companies
Service approval including invoicing. Automated. Transparent.
Zekanex automates the timesheet approval process between all three parties. Every step is digital and traceable, with no email chains to follow.
“Zekanex is the single source of truth for work delivered.”
The Problem
Why does service approval by email and Excel break down?
Three parties share one process, and friction appears at every handover. That costs time, money and nerves.
Email ping-pong
Timesheets bounce through endless CC chains. Who confirmed what, and when? Nobody knows for sure.
Delayed payments
Freelancers wait weeks for payment because approvals get buried in inboxes or simply forgotten.
Unclear responsibilities
Agency, client, freelancer: everyone points to someone else. Escalations are handled manually and too late.
No transparency
No party sees in real time where a timesheet currently stands. Status requests eat up valuable working time.
There's a better way. → Zekanex
Benefits
Why Zekanex?
The central platform for service approval including invoicing. All three parties work on a shared foundation.
Real-time status overview
All stakeholders always see which stage a timesheet is at.
One-click digital approval
Clients approve timesheets with their Zekanex account in a few seconds. Soon, also via Magic Link, without signing up.
Automatic notifications
Zekanex notifies the parties involved by email when a timesheet is submitted, approved or rejected.
Documented approval history
Every approval and rejection is recorded with name and timestamp. Later, you can see who decided what and when.
Multi-party transparency
Freelancer, agency, and client work on one platform with clear roles and tailored visibility.
Export as PDF & CSV
PDF export and CSV download are included in all plans. We discuss connecting ERP and accounting systems with you as part of Enterprise.
In detail
The full process: step by step, per role
From time tracking through review and approval to the invoice: what actually happens in each of the three roles.
Freelancer
- Track your worked hours digitally. They sit in one system, structured and accessible at any time, instead of in spreadsheets nobody can find.
- At month's end, you create your timesheet straight from your tracked hours. You can download it as PDF at any time.
- Before your timesheet is forwarded, the system checks it for completeness and plausibility. Errors surface while they are still easy to correct.
- Check your timesheet in the preview and confirm it digitally. Printing and scanning are gone.
- With a single click, you submit your timesheet for approval. The agency and client are notified automatically. Soon, clients will also approve via Magic Link, without signing up.
- Once the client approves, the approval is stored with name and timestamp. You can always trace who accepted your work and when.
- Create your invoice from your tracked hours and download it as PDF. You never touch a spreadsheet cell for it.
Features
Which features does Zekanex cover?
From timesheet to invoice: handled digitally and transparent for all parties.
Real-time tracking for all parties
Freelancers, agencies, and clients all see the same live status. That ends status requests by email.
- Live status for every timesheet
- Hours reporting per project
- Automatic notifications
- Role-based visibility
Digital approval, also across companies
Clients approve timesheets in Zekanex or reject them and state a reason. Soon, also via Magic Link, without signing up.
- Magic Link Coming soon
- Rejection with a reason
- Automatic forwarding to the next party
Audit trail for every approval
Every approval and rejection is logged with name and timestamp. For internal reviews, you can trace who decided what and when.
- History for every approval process
- Export as PDF & CSV
- Data stored exclusively in the EU
Export after approval
After approval, PDF and CSV export are available immediately in all plans. We discuss connecting ERP, accounting or payroll systems with you as part of Enterprise.
- PDF & CSV export included
- Webhooks included
How it works
How does service approval work with Zekanex?
From timesheet to invoice: Zekanex guides all three parties through a structured, digital process without manual loops.
Freelancer submits timesheet
The freelancer records their hours in Zekanex and creates the timesheet from them. Zekanex automatically notifies the agency.
Agency reviews & forwards
The staffing agency reviews the timesheet and forwards it to the client with a single click.
Client approves digitally
The client reviews all details in Zekanex and approves the timesheet or rejects it and states a reason. Zekanex notifies the freelancer and the agency by email right away.
Invoice & export
After approval, PDF and CSV export are immediately available. The freelancer creates the invoice directly in Zekanex.
What makes Zekanex special: All three parties see the same real-time status. Instead of emails and follow-up questions, one structured process records every decision with a timestamp.
For all stakeholders
One platform. Three perspectives.
Zekanex is optimized for every party in the service approval process including invoicing. Each role has its own view and its own permissions.
Get paid faster
No more chasing. See where your timesheet stands, and get notified when it is approved or rejected.
- Live status of your timesheets
- Automatic notification on approval
- Reason given on rejection
- PDF download after approval
Less effort, more control
Coordinate dozens of freelancers and their timesheets on one platform. Nothing gets lost in an email flood, and the current state is available at any time.
- Central overview of all timesheets
- Automatic forwarding to clients
- Email notifications
- Multi-tenant structures
Transparency and compliance
Approve timesheets digitally in Zekanex. Every approval and rejection is recorded with name and timestamp.
- Approval directly in the browser
- Approval history with name and timestamp
- PDF & CSV export included
- Data stored exclusively in the EU
FAQ
Frequently asked questions
Answers to the most important questions about Zekanex.
For now, yes. Everyone who approves timesheets in Zekanex needs an account. The Magic Link is coming soon: freelancers and agencies then send the timesheet as a link, and their clients approve without signing up.
Ready to automate your approval process?
Zekanex brings freelancers, agencies, and clients onto one platform. The approval process runs there without email chains or spreadsheets.
Thank you! We'll get back to you within 24 hours.