For freelancers, agencies & enterprises
Invoice approval. Automated. Transparent.
Zekanex automates the invoice approval process between all three parties - fully digital, traceable, and without email chaos.
„Zekanex is the single source of truth for work delivered and the trusted distributor into all downstream systems."
The Problem
Why does service approval by email and Excel break down?
Three parties, one shared process - and friction everywhere. The status quo costs time, money and nerves.
Email ping-pong
Invoices bounce through endless CC chains. Who confirmed what, and when? Nobody knows for sure.
Delayed payments
Freelancers wait weeks for payment because approvals get buried in inboxes or simply forgotten.
Unclear responsibilities
Agency, client, freelancer - everyone points to someone else. Escalations are handled manually and too late.
No transparency
No party sees in real-time where an invoice currently stands. Status requests eat up valuable working time.
There's a better way. → Zekanex
Benefits
Why Zekanex?
The central platform for the invoice approval process - all three parties work on a shared foundation.
Real-time status overview
All stakeholders always see which stage an invoice is at - no follow-up emails, no delays.
One-click digital approval
No login required. Clients approve invoices via a secure link - fast, secure, and legally compliant.
Automatic escalations
Zekanex sends reminders automatically, escalates on delays, and keeps all parties informed.
Complete audit trail
Every action is logged with timestamp and user. Full traceability for compliance and disputes.
Multi-party transparency
Freelancer, agency, and client work on one platform with clear roles and tailored visibility.
Export & system integration
PDF export and CSV download are included in all plans. ERP and accounting integration* on request.
In detail
The full process – step by step, per role
From time tracking through review and signature to the invoice: what actually happens in each of the three roles.
Freelancer
- Track your worked hours digitally – structured, complete, and accessible at any time. No more unmanageable spreadsheets.
- At month's end, your timesheet is automatically generated and exported as PDF or CSV – compatible with your existing tools, no manual transfer.
- Before your timesheet is forwarded, the system automatically checks it for completeness and plausibility – errors are caught before they become problems.
- Sign your timesheet digitally – legally valid, in seconds, from anywhere. No printing, no scanning, no emailing files back and forth.
- With a single click, you submit your timesheet for approval. The agency and client automatically receive a secure, personalised link.
- Once the client confirms, your timesheet is digitally co-signed and immutably archived – giving you legally valid proof of work, always accessible.
- Your invoice is automatically generated based on the approved timesheet and sent – faster payment, without touching a single spreadsheet cell.
Features
Which features does Zekanex cover?
From invoice submission to payment - fully automated and transparent for all parties.
Real-time tracking for all parties
Freelancers, agencies, and clients all see the same live status - no more status requests by email.
- Live status for every invoice
- Automatic notifications
- Role-based visibility
Digital approval without an account
Clients approve invoices via a secure link - no registration, no friction. Rejection with comments included.
- Approval via secure link
- Comments & rejection reasons
- Reminders on inactivity
Audit-proof trail
Every action is logged with timestamp and user. Complete traceability for compliance and internal audits.
- Full activity log
- Export as PDF & CSV
- GDPR compliant
Export & distribution
After approval, PDF and CSV export are available immediately in all plans. ERP, accounting, and payroll integration* on request.
- PDF & CSV export included
- ERP/accounting integration* on request
- API access* on request
How it works
How does service approval work with Zekanex?
From invoice submission to payment - Zekanex guides all three parties through a structured, digital process without manual loops.
Freelancer submits invoice
The freelancer uploads the timesheet and invoice directly into Zekanex. The system checks completeness and automatically notifies the agency.
Agency reviews & forwards
The staffing agency reviews the timesheet, adds notes if needed, and forwards it to the client with a single click.
Client approves digitally
The client receives a secure link, reviews all details, and approves the invoice - or rejects it with a comment. Zekanex notifies all parties immediately.
Payment & export
After approval, PDF and CSV export are immediately available. Automatic distribution to ERP or accounting software is available on request.
What makes Zekanex special: All three parties see the same real-time status. No emails, no ambiguity - just one structured, audit-proof process.
For all stakeholders
One platform. Three perspectives.
Zekanex is optimized for every party in the invoice approval process - with clear roles, tailored views, and specific benefits.
Get paid faster
No more chasing. See in real-time where your invoice stands - and get notified automatically when it's approved or needs revision.
- Live status of your invoices
- Automatic notification on approval
- Clear feedback on rejection
- PDF download after approval
Less effort, more control
Coordinate dozens of freelancers and their invoices on one platform. No email floods, no lost documents - full oversight, anytime.
- Central overview of all invoices
- Automatic forwarding to clients
- Reminders & escalation management
- Multi-tenant structures
Transparency and compliance
Approve invoices digitally via a secure link - no account needed. Complete audit trail for audits, compliance, and internal controls.
- Approval without an account
- Complete activity log
- PDF & CSV export included
- GDPR-compliant & audit-proof
FAQ
Frequently asked questions
Answers to the most important questions about Zekanex.
No. Clients can approve invoices via a secure link - no registration or account required. Only freelancers and agencies need a Zekanex account.
Ready to automate your approval process?
End the email chaos and delays. Zekanex brings freelancers, agencies, and clients onto one platform.
Thank you! We'll get back to you within 24 hours.