For freelancers, agencies & enterprises
Invoice approval. Automated. Transparent.
Zekanex automates the invoice approval process between all three parties. Every step is digital and traceable, with no email chains to follow.
„Zekanex is the single source of truth for work delivered and the trusted distributor into all downstream systems."
The Problem
Why does service approval by email and Excel break down?
Three parties share one process, and friction appears at every handover. That costs time, money and nerves.
Email ping-pong
Invoices bounce through endless CC chains. Who confirmed what, and when? Nobody knows for sure.
Delayed payments
Freelancers wait weeks for payment because approvals get buried in inboxes or simply forgotten.
Unclear responsibilities
Agency, client, freelancer: everyone points to someone else. Escalations are handled manually and too late.
No transparency
No party sees in real-time where an invoice currently stands. Status requests eat up valuable working time.
There's a better way. → Zekanex
Benefits
Why Zekanex?
The central platform for the invoice approval process. All three parties work on a shared foundation.
Real-time status overview
All stakeholders always see which stage an invoice is at.
One-click digital approval
No login required. Clients approve invoices via a secure link. The approval is legally compliant and takes seconds.
Automatic escalations
Zekanex sends reminders automatically, escalates on delays, and keeps all parties informed.
Complete audit trail
Every action is logged with timestamp and user. Full traceability for compliance and disputes.
Multi-party transparency
Freelancer, agency, and client work on one platform with clear roles and tailored visibility.
Export & system integration
PDF export and CSV download are included in all plans. ERP and accounting integration* on request.
In detail
The full process: step by step, per role
From time tracking through review and signature to the invoice: what actually happens in each of the three roles.
Freelancer
- Track your worked hours digitally. They sit in one system, structured and accessible at any time, instead of in spreadsheets nobody can find.
- At month's end, your timesheet is automatically generated and exported as PDF or CSV. Your existing tools read both formats directly.
- Before your timesheet is forwarded, the system checks it for completeness and plausibility. Errors surface while they are still easy to correct.
- Sign your timesheet digitally, legally valid and in seconds. Printing and scanning are gone.
- With a single click, you submit your timesheet for approval. The agency and client automatically receive a secure, personalised link.
- Once the client confirms, your timesheet is digitally co-signed and immutably archived. That gives you legally valid proof of the work you delivered.
- Your invoice is automatically generated based on the approved timesheet and sent. You never touch a spreadsheet cell for it.
Features
Which features does Zekanex cover?
From invoice submission to payment: fully automated and transparent for all parties.
Real-time tracking for all parties
Freelancers, agencies, and clients all see the same live status. That ends status requests by email.
- Live status for every invoice
- Automatic notifications
- Role-based visibility
Digital approval without an account
Clients approve invoices via a secure link, without registering. Anyone who rejects can add the reason as a comment.
- Approval via secure link
- Comments & rejection reasons
- Reminders on inactivity
Audit-proof trail
Every action is logged with timestamp and user. Complete traceability for compliance and internal audits.
- Full activity log
- Export as PDF & CSV
- GDPR compliant
Export & distribution
After approval, PDF and CSV export are available immediately in all plans. ERP, accounting, and payroll integration* on request.
- PDF & CSV export included
- ERP/accounting integration* on request
- API access* on request
How it works
How does service approval work with Zekanex?
From invoice submission to payment: Zekanex guides all three parties through a structured, digital process without manual loops.
Freelancer submits invoice
The freelancer uploads the timesheet and invoice directly into Zekanex. The system checks completeness and automatically notifies the agency.
Agency reviews & forwards
The staffing agency reviews the timesheet, adds notes if needed, and forwards it to the client with a single click.
Client approves digitally
The client receives a secure link, reviews all details, and approves the invoice or rejects it with a comment. Zekanex notifies all parties immediately.
Payment & export
After approval, PDF and CSV export are immediately available. Automatic distribution to ERP or accounting software is available on request.
What makes Zekanex special: All three parties see the same real-time status. No emails, no ambiguity - just one structured, audit-proof process.
For all stakeholders
One platform. Three perspectives.
Zekanex is optimized for every party in the invoice approval process. Each role has its own view and its own permissions.
Get paid faster
No more chasing. See where your invoice stands, and get notified when it is approved or needs revision.
- Live status of your invoices
- Automatic notification on approval
- Clear feedback on rejection
- PDF download after approval
Less effort, more control
Coordinate dozens of freelancers and their invoices on one platform. Nothing gets lost in an email flood, and the current state is available at any time.
- Central overview of all invoices
- Automatic forwarding to clients
- Reminders & escalation management
- Multi-tenant structures
Transparency and compliance
Approve invoices digitally via a secure link, without an account. Complete audit trail for audits, compliance, and internal controls.
- Approval without an account
- Complete activity log
- PDF & CSV export included
- GDPR-compliant & audit-proof
FAQ
Frequently asked questions
Answers to the most important questions about Zekanex.
No. Clients can approve invoices via a secure link, with no registration or account required. Only freelancers and agencies need a Zekanex account.
Ready to automate your approval process?
Zekanex brings freelancers, agencies, and clients onto one platform. The approval process runs there without email chains or spreadsheets.
Thank you! We'll get back to you within 24 hours.